Assistante exécutive (temps partiel)

About the role

This part‑time Executive Assistant position supports the President in Conakry and works closely with the General Director in Ottawa via video‑conference. The role combines front‑office reception, administrative management, and digital coordination for a dynamic international office.

Key responsibilities

• Welcome families, students and partners in person and by phone; manage mail, filing and office supplies.
• Enter and update client dossiers in the firm’s CRM in real time, ensuring accuracy.
• Prepare, verify and monitor application files, flagging missing documents or anomalies promptly.
• Handle original documents and financial records (bank statements, irrevocable transfer certificates) with strict confidentiality.
• Collect client payments (Orange Money, MTN Mobile Money, cash) and maintain precise cash registers.
• Conduct physical administrative procedures in Conakry (legalizations, deposits, withdrawals at ministries, banks and sworn translators).
• Schedule appointments and manage the President’s calendar.
• Participate in remote meetings (Microsoft Teams, Zoom), take notes and draft minutes and reports.
• Research information using web tools and AI assistants (ChatGPT, Gemini, Copilot) and produce clear summaries.
• Draft correspondence, reminder emails and routine communications.
• Create documents, tracking tables and presentations using Word, Excel and PowerPoint.

Required profile

• Minimum Bac+2/3 (BTS or Licence) in any field.
• Fluent written and spoken French with impeccable spelling.
• Good comprehension of written and spoken English.
• Proficiency with Windows and the Microsoft Office suite.
• Experience with remote‑meeting platforms (Microsoft Teams, Zoom).
• Comfort with web research and AI tools such as ChatGPT, Gemini or Copilot.
• Ability to take accurate meeting notes and produce structured minutes.
• Previous experience in reception, secretarial or administrative support is a plus.

Required skills

• French (fluent)
• English (intermediate)
• Windows operating system
• Microsoft Office (Word, Excel, PowerPoint)
• Microsoft Teams
• Zoom
• CRM data entry
• AI tools (ChatGPT, Gemini, Copilot)