Administrative Assistant / Office Coordinator

About the role

We are looking for a proactive Administrative Assistant to support our office in Guinea. Working under the Team Leader and Senior AP Analyst, you will ensure smooth reception, office management, personal assistance, and data handling to enable on‑time invoice postings.

Key responsibilities

• Answer and direct phone calls, greet visitors, and maintain a tidy reception area.
• Sort and distribute mail, manage DHL couriers, and keep office supplies stocked.
• Ensure office equipment functions, arrange repairs, and coordinate cleaning services with external contractors.
• Assist the General Manager with appointments, correspondence, reports, and presentations.
• Organise and archive documents, scan files, and maintain the office database.
• Issue purchase orders and create vendors in SAP.
• Handle internal and external inquiries, manage email and phone communications, and schedule meetings.
• Support event planning, special projects, and cross‑department collaboration.

Required profile

• HSC with Accounts as Principal.
• At least one year of experience in a similar administrative role (advantageous).
• Knowledge of accounting principles is a plus.
• Strong organisational skills and ability to work autonomously.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Experience with SAP for purchase orders and vendor creation.

What we offer

• Fixed‑term contract with a competitive salary.
• Extra‑legal benefits package.
• Opportunity to work in an international, family‑owned company with a supportive team.