Office Administrator

About the role

The Office Administrator ensures the smooth daily operation of the office by handling a wide range of administrative tasks, coordinating schedules, managing supplies, and supporting both staff and management. This role acts as the central point of contact for internal and external communications and provides essential support to HR and finance functions.

Key responsibilities

• Oversee day‑to‑day office operations, including mail, email, phone handling and filing systems.
• Coordinate procurement, inventory control, and supplier relationships for office supplies and services.
• Manage office security, lease agreements, facility maintenance, utilities and ensure compliance with local regulations.
• Supervise fleet and mobility management, including vehicle documentation, insurance, maintenance and usage reporting.
• Handle employee visa and declaration procedures, liaise with immigration authorities, and maintain accurate immigration records.
• Organise meetings, internal events, travel arrangements and prepare agendas and documentation for management.
• Maintain the fixed‑asset register, track asset acquisition, allocation and disposal.

Required profile

• Minimum 2 years experience in office administration or a similar role.
• Familiarity with local labor, immigration and safety regulations.
• Strong organizational abilities and attention to detail.
• Excellent communication skills for interacting with staff, suppliers and governmental bodies.

Required skills

• Bookkeeping
• Document management
• Fleet management
• Visa coordination